Assign Categories To Calendar Entries For Easy Reading

If your calendar is filled with not only your work tasks, but also your personal appointments and your boss's meetings, you may look at it and wonder what you're supposed to do next. 

If you're using Microsoft Outlook, you can assign categories to your appointments and then choose to view only one category at a time. 

To add a category to a calendar item in Microsoft Outlook:

1. Click on the Calendar icon in the Navigation Pane (click on the Calendar folder in the Folder List in 2000 and 2002).
2. Launch a new Meeting or Appointment form, or double-click on an existing event to open it.
3. Click the Categories button at the bottom of the form.
4. Select the appropriate check box from the Available Categories list box, or enter a custom category in the Item(s) Belong To These Categories list box, and then click the Add To List button.
5. Click OK to close the Categories dialog box.

To display your calendar by a category:

1. Click on the Calendar icon in the Navigation Pane (click on the Calendar folder in the Folder List in 2000 and 2002).
2. Choose View | Arrange By | Current View | Customize Current View from the Outlook menu bar (View | Current View | Customize Current View in 2000 and 2002).
3. In the Customize View dialog box (View Summary in 2000 and 2002), click the Filter button.
4. Click on the More Choices tab in the Filter dialog box.
5. Click the Categories button. Then, select the category that you'd like to print from the Available Categories list box.
6. Click OK three times to return to the Calendar.